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Notice of Privacy Practices


Our Pledge Regarding Mental Health Information

The privacy of your mental health information is critically important to us. We understand that your mental health information is personal and we are committed to protecting it.

We create a record of care and the treatment you receive at our practice. We maintain this record to provide you with quality care and to comply with certain legal requirements. This Notice will tell you about the ways we may use and share mental health information about you. We also describe your rights and certain duties we have regarding the use and disclosure of protected mental health information.

Use and Disclosure of Your Protected Mental Health Information

The following section describes different ways that we use and disclose protected mental health information. Not every use and disclosure will be listed. However, we have listed all the different ways we are permitted to use and disclose mental health information. 

We will not use or disclose your mental health information for any purpose not listed below without your specific written authorization. Any specific written authorization you provide may be revoked at any time by writing to us.

Example of use of your mental health information for Treatment purposes: We obtain treatment information about you and record it in a health record. 

Other Disclosures and Uses required or permitted by law include:

Abuse & Neglect: All licensed Marriage and Family therapists are mandated by Connecticut State Law to report suspected abuse and neglect of children, the elderly, and persons with disabilities.

Judicial/Administrative Proceedings: We may disclose your protected mental health information in the course of any judicial or administrative proceeding as allowed or required by law, with your specific written consent, or as directed by a Judge’s Court Order. To avert a life-threatening situation, we may disclose your protected mental health information consistent with applicable law to prevent an imminent threat to the health or safety of a person or the public.

Law Enforcement: We may disclose your protected mental health information for law enforcement purposes as required by law, such as when required by a Judge’s Court Order. We do not routinely release protected mental health information in response to an attorney’s subpoena.

Notification: In the event of an emergency, hospitalization, and with your permission, we may use or disclose your protected mental health information to notify, or assist in notifying, a family member, personal representative, or other person responsible for your care, about your location, and about your general condition.

Workers Compensation: If you are seeking compensation through Workers Compensation, we may disclose your protected mental health information to the extent necessary to comply with laws relating to Workers Compensation. 

Your Health Information Rights

The health and billing records we maintain are the physical property of Wine Trail Behavioral Health, LLC. The information in it, however, belongs to you. You have a right to:

-Request a restriction on certain uses and disclosures of your health information by delivering the request in writing to our office. We are not required to grant the request but we will carefully review any request received:

-Obtain a paper copy of the Notice of Privacy Practices for Protected Health Information by making a written request at our office;

-Request that you be allowed to inspect and copy your mental health record and billing record – you may exercise this right by delivering the request in writing to our office using the form we provide to you upon your written request. Payment of one dollar per page will be charged for reproducing your mental health record. If you are a parent or a legal guardian of a minor, please note that certain portions of the minor’s mental health record will not be accessible to you. In those situations where your clinician determines that access to your record would be harmful, your clinician will restrict your access to the record.

-Appeal a denial of access to your protected health information except in certain circumstances. The Clinical Director of Wine Trail Behavioral Health, LLC. will conduct the appeal and review the nature and purpose of the written request and determine whether the disclosure of certain information contained in your mental health record may be deleterious to your condition or impede further treatment of your condition. This decision will be binding.

-Request that your mental health care record be amended to correct incomplete or incorrect information by delivering a written request to our office. (We are not required to make such amendments);

-File a statement of disagreement if your amendment is denied, and require that the request for amendment and any denial be attached in all future disclosures of your protected health information;

-Obtain an accounting of disclosures of your health information as required to be maintained by law by delivering a written request to our office. An accounting will not include internal uses of information for treatment, or payment, or disclosures made to you at your request.

-Request that communication of your health information be made by alternative means or alternative location by delivering the request in writing to our office; and,

-Revoke authorizations that you made previously to use or disclose information except to the extent information or action has already been taken by delivering a written revocation to our office.

You have the right to review the Notice before signing the consent authorizing use and disclosure of your protected health information for treatment, payment and health care operations purposes.

Our Responsibilities

Wine Trail Behavioral Health, LLC. is required to: Maintain the privacy of your health information as required by law; Provide you with a notice as to our duties and privacy practices as to the information we collect and maintain about you; Abide by the terms of this Notice; Notify you if we cannot accommodate a requested restriction or request; and Accommodate your reasonable requests regarding methods to communicate health information with you.

We reserve the right to amend, change, or eliminate provisions in our privacy practices and access practices and to enact new provisions regarding the protected health information we maintain. If our information practices change, we will amend our Notice. You are entitled to receive a revised copy of the Notice by calling and requesting a copy of our “Notice” or by visiting our office and picking up a copy.

To Request Information or File a Complaint

If you have questions, would like additional information, or want to report a problem regarding the handling of your information, you may contact us at 203-317-7446.

You may also file written complaints with the Director, Office of Civil Rights of the U.S. Department of Health and Human Services. Wine Trail Behavioral Health, LLC. will not retaliate against you if you file a complaint.

We cannot, and will not require you to waive the right to file a complaint with the Department of Health and Human Services (HHS) as a condition of receiving treatment from the office.

This notice is effective on January 21, 2011. 

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